Development Assistant

STATUS: Full-Time
DIVISION: Institutional Advancement
REPORTS TO: Director of Advancement Operations
SUPERVISES: N/A
FLSA STATUS: Non-Exempt

POSITION DESCRIPTION:

The Development Assistant is responsible for providing administrative support within the Department of Institutional Advancement (IA). 

POSITION ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS:

Administrative

• Provide excellent customer service as the first point of contact for many alumni, donors and friends who reach out to Institutional Advancement via phone, at events and on campus
• Manage key donor meetings, prepare/edit correspondence, prepare expense reports and timesheets, facilitate direct report expense and timesheet approvals;
• Manage acknowledgment letter process with Assistant Director Database and Donor Services; including merging and mailing letters, quarterly review and update of letter templates, routing letters to appropriate gift officers for review and ensuring that copies of all letters are scanned and saved digitally
• Cross-train to perform Raiser’s Edge database functions (gift entry, gift reporting, gift acknowledgment letter and receipt processing, and record management); 
• Assist with production of onboarding materials for new IA team members
• Organize, file, and maintain all IA records; and
• Coordinate departmental office supply purchases and act as liaison with facilities staff for building needs.

REQUIRED SKILLS AND QUALIFICATIONS:

•  Bachelor’s degree or depth of related experience;
•   2-3 years’ relevant professional experience including fundraising;
•   Proficient computer skills, including Microsoft Word and Excel;
•   Ability to become proficient in Raiser’s Edge software, perform database projects as needed;

• Excellent customer service, interpersonal communication, organizational and general office skills as well as attention to detail;
• Self-starter with a poised and professional demeanor, positive attitude, and ability to prioritize and handle multiple projects from multiple people simultaneously; and

•   Ability to work with a diverse student and faculty population.

PHYSICAL AND ENVIRONMENTAL (Activities, Conditions, and Demands):

Sedentary work that primarily involves sitting on a regular basis. Regularly repeats motions that include the wrist, hands, and/or fingers. Constantly communicates with others to exchange information (verbal and written). Occasionally moves about to accomplish tasks from one area to another. May occasionally move or lift objects up to 20 pounds. No adverse environmental conditions are expected.

ABOUT CCS

College for Creative Studies is a nonprofit institution; it is one of the leading art and design colleges in the world. CCS is ranked by LinkedIn as a top three design school in the US and the best in the Midwest, based on alumni success. CCS has state-of-the-art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking, to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools. The College currently enrolls more than 1,400 undergraduate and graduate students. It offers a Bachelor of Fine Arts in 13 majors:  Advertising Design, Art Education, Art Practice, Communication Design, Craft and Material Studies, Entertainment Arts, Fashion Accessories Design, Illustration, Interior Design, Photography, Product Design, and Transportation Design. It also offers a Master’s degree in four majors: Color and Materials Design, Interaction Design, Systems Design Thinking, and Transportation Design.  

The College for Creative Studies, a leading college of art and design, represents a community composed of individuals with many perspectives, personal experiences, values, identities, and worldviews and we value the diversity this brings to our organization.  CCS is an Equal Opportunity Employer committed to a diverse and inclusive workforce. We consider applicants for all positions without regard to age, race, color, national origin, religion, sex, sexual orientation, gender identity, marital or veteran status, disability or any other legally protected status.

The College for Creative Studies subscribes to the principle of equal opportunity in its employment, admissions, and educational practices and strives to provide an environment and workplace free from unlawful harassment or discrimination. Diversity, Equity, and Inclusion are part of our Core Institutional Values and we encourage applications from all individuals.