MARCH 7, 2017 - FAFSA IRS DATA RETRIEVAL TOOL (DRT) IS DOWN! If you need to provide documentation of your 2015 tax & income information per your Verification Document Request letter/email, and you filed a 2015 federal tax return, your only option until the DRT is available again will be to request an IRS Tax Return Transcript. Instructions are included in the list of documents to the right.
We have been given no estimate of when the DRT will be available again but send out an updated notice once we get new information.
Verification is the process the federal government uses to ensure students and families complete their FAFSA correctly. Approximately 33% of all CCS students who complete a Free Application for Federal Student Aid (FAFSA) are randomly selected by the U.S. Department of Education for a process called VERIFICATION. In addition to the randomly selected files, the Department of Education may also select FAFSAs that appear to have errors on the application. Finally, the Financial Aid Office may select a student’s file for the verification process in order to clear up discrepant information. Please note that in most cases being selected for verification is simply a routine process, you are not being accused of providing fraudulent information.
If selected, the verification process must be completed before financial aid may be offered to the student. It is essential that all requested documentation be submitted as quickly as possible. Failure to provide requested documentation in a timely manner could result in a delay in receipt of aid.
When a student’s file is selected for verification, the Financial Aid Office will compare actual federal tax documents and the information reported on a verification worksheet to the data submitted on the FAFSA. If all of the information matches, the file will be considered complete and the student will be awarded aid. If there are any discrepancies, the Financial Aid Office will electronically submit corrections to the FAFSA. When the corrections are acknowledged from FAFSA, the student’s file will be considered complete and the student will be ready to be offered aid.
If you were selected for the verification process, you will be notified by our office in writing and provided with a checklist of the required documents you will need to submit. You, and your parents if you are a dependent, will be asked to submit an official transcript of your prior year federal tax returns and W2s and to complete additional worksheets that will be provided to you. Below is a selection of worksheets that may need to be completed during the verification process, should you misplace the originals. Please also contact our office if you have misplaced your checklist and need to know which forms to complete and submit.
Please note that it is sometimes necessary to request additional documentation from you after we receive your verification documents due to discrepancies that arise once your file is reviewed. We will notify you if any additional documentation is required. Again, it is important to submit all requested information as quickly as possible to prevent delays in receiving any aid you may be eligible for.
IRS Tax Return OR Non-filing Request (336 KB, PDF)
Independent Verification Worksheet (367 KB, PDF)