Assistant Director of Business Services

 

STATUS: Full Time, 35 hours per week
DIVISION: Business Services
REPORTS TO: Director of Business Services
SUPERVISES: Cashier & Accounting Specialists
FLSA STATUS: Exempt

 

POSITION DESCRIPTION

This is a detailed-oriented, multiple task position which will assist in all areas of the Business Services office and will back up the Director when necessary and work closely with all aspects of financial information.  The Assistant Director will participate in all month end, year-end and audit processes and will be a key team player in the Business Services area and in its development and attainment of its goals.


POSITION ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS

  • Oversee all cash operations and perform monthly bank reconciliations for numerous cash accounts;
  • Oversee Accounts Receivable functions including the relationships with students and parents as well as third party collection agencies;
  • Oversee Purchasing and Fixed Asset procedures including the reconciliation of the third party software to the General Ledger;
  • Provide Accounts Payable with weekly check run and new vendor approvals;
  • Cross trained in all positions of the department to assist when needed;
  • Perform month end reconciliations and processing of journal entries to the General Ledger;
  • Assist with inventories, reconciliations and general accounting as it relates to the student bookstore and imaging center;
  • Utilize the Financial Statement and Budgeting third party software to assist in the preparation of Annual Financial Statements and Annual Budget;
  • Act as main point of contact, along with the Director, for the Annual Audit and other Business Service related vendors;
  • Manage the accounting of temporarily restricted and endowment accounts;
  • Work closely with Director on various special projects;
  • Perform additional duties as required.


QUALIFICATIONS AND EXPERIENCE

  • Bachelor’s degree in Accounting or Finance required; 3-5 years financial experience in an educational environment preferred;
  • Proven experience in not-for-profit setting desired; general ledger and bank reconciliation experience highly preferred;
  • Ability to use computers to create effective analyses and reports;
  • Knowledge of an integrated computerized accounting system; Colleague or similar system preferred; proficiency in Microsoft Excel required;
  • Must be able to meet deadlines, handle multiple tasks and have strong analytical skills.

 
WORK ENVIRONMENT

This job operates in a professional office and college campus environment.  The noise level in the work environment is usually moderate. The employee is occasionally exposed to outside weather conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to maintain a stationary position, use a computer and other office equipment, and communicate effectively in person, by phone, and virtually.  Frequent interaction with others, including staff, faculty, students and third parties is required.  The employee may occasionally be required to move files or other objects weighing up to 25 pounds, including from low and high places.  The ability to move around within the office and between buildings on campus, attend off-site meetings and events, and travel between Ford Campus site to Taubman Center site are required.  CCS will make reasonable accommodations that will allow individuals with disabilities to perform the essential functions.

ABOUT CCS

College for Creative Studies is a nonprofit institution; it is one of the leading art and design colleges in the world. CCS is ranked by LinkedIn as a top three design school in the US and the best in the Midwest, based on alumni success. CCS has state-of-the-art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking, to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools. The College currently enrolls more than 1,400 undergraduate and graduate students. It offers a Bachelor of Fine Arts in 13 majors:  Advertising Design, Art Education, Art Practice, Communication Design, Craft and Material Studies, Entertainment Arts, Fashion Accessories Design, Illustration, Interior Design, Photography, Product Design, and Transportation Design. It also offers a Master’s degrees in four majors: Color and Materials Design, Interaction Design, Systems Design Thinking, and Transportation Design.  

 

 

 

To Apply

Applicants are encouraged to apply immediately. The search will close when a suitable candidate is hired. Interested candidates should submit the following in PDF format:  Resume and a letter of application should be submitted to: hr@collegeforcreativestudies.edu 
CCS website:
http://www.collegeforcreativestudies.edu/

 

The College for Creative Studies, a leading college of art and design, represents a community composed of individuals with many perspectives, personal experiences, values, identities and worldviews and we value the diversity this brings to our organization.  CCS is an Equal Opportunity Employer committed to a diverse and inclusive workforce. We consider applicants for all positions without regard to age, race, color, national origin, religion, sex, sexual orientation, gender identity, marital or veteran status, disability or any other legally protected status. The College for Creative Studies subscribes to the principle of equal opportunity in its employment, admissions and educational practices and strives to provide an environment and workplace free from unlawful harassment or discrimination. Diversity, Equity and Inclusion are part of our Core Institutional Values and we encourage applications from all individuals.