Equity & Inclusion Outreach Manager

 

STATUS: Full-Time
DIVISION: Office for Institutional Equity & Inclusion
REPORTS TO: Chief Diversity Officer and Assistant Dean of Institutional Equity & Inclusion
SUPERVISES: N/A
FLSA STATUS: Non-Exempt

 

POSITION DESCRIPTION

The Institutional Equity & Inclusion Outreach Manager helps run the department effectively and efficiently.  This position will lead the alignment of recruitment, retention, and outreach strategies of students from diverse backgrounds to support the College’s core institutional values of Diversity, Equity, and Inclusion.  The outreach manager will lead DEI programming and event coordination. This position will provide administrative support to the Office for Institutional Equity & Inclusion (OIEI).  This position may be assigned special projects as required.


POSITION ACCOUNTABILITIES 

  • Manage programming, outreach, and alignment activities for the Office of Institutional Equity and Inclusion Program.
  • Support alignment and outreach strategies with Precollege and Continuing Studies (PCS) and Community Arts Partnership (CAP) programming.
  • Acts as liaison between CCS and Detroit area schools (including UPAD, DSA, Cass Tech, Renaissance, Western, and more).
  • Supervises a mentor program for bridge program students and their families.
  • Establish and maintain diversity initiatives and data tracking mechanisms for internal and external usage.
  • Lead connections and sharing of various programming stories between CAP, PCS, and Bridge with potential students, parents, teachers, and social media platforms. 
  • Assists students (Dual Enrollment, Precollege, UG) with soft skills needed to succeed with college-level courses.
  • Support alignment effort with Career Development toward the development of customized career paths for diverse students.
  • Assist with data analysis, research, and writing of reports and proposals.
  • Ensure effective daily operations of the OIEI programming; troubleshoot and problem-solve.
  • Facilitate CCS Diversity Blog Series to ensure timely release (work with volunteers and marketing)
  • Supervise OIEI student worker.
  • Manage and track Title IX employee compliance.

 PROGRAM AND EVENT SUPPORT 

  • Work with campus partners to ensure success in all aspects of DEI programs and events. Events include those initiated and/or sponsored by the DEI office, events that include the Assistant Dean and are sponsored by other departments, etc.
  • Manage the planning and support for programs and events (meetings, campus workshops, receptions, etc.) including scheduling, making travel arrangements, making room reservations, ordering food and drink, setting up meeting spaces, and other details as needed.
  • Ensure high-quality event logistics; coordinate and/or produce pre-and-post event materials such as invitations, event collateral, nametags, giveaways, and personalized follow up.
  • Work to build and maintain a successful, responsive DEI program. Ensure protocol and guidelines for events are followed, and that briefing materials are complete and standardized.
  • Work collaboratively and proactively to review and maintain the protocols periodically/as needed.


ESSENTIAL FUNCTIONS

  • Receive, screen, and distribute correspondence, in email or in written form.
  • Direct concerns to the appropriate staff member for quick resolution and action within the Academic Affairs, HR, and OIEI departments.
  • Complete a variety of administrative tasks for the Assistant Dean, including but not limited to managing an active calendar of appointments.
  • Help plan, coordinate, and ensure the Assistant Dean’s schedule is followed and respected.
  • Prepare or collect meeting materials, including agendas, minutes, and appendices or handouts. Identify documents that are incomplete, inaccurate, or lacking proper input and seek necessary revisions before advancing to the necessary materials/assets.
  • Arrange complex and detailed travel plans and itineraries, and compile documents for travel-related meetings.
  • Assist the Assistant Dean and Academic Affairs department with preparing materials for internal and external communications and remarks, including comparative and archival research.
  • Take initiative in drafting communications and other meeting materials for the Assistant Dean ’s & President’s signature as needed.
  • Perform general office tasks such as copying, filing, and other clerical work.
  • Maintain organization and cleanliness of physical spaces and office equipment.
  • Create and submit facilities management work orders as needed.
  • Order office supplies.

BUDGET

  • Process expenses and reimbursements.
  • Assist with monthly budget projection and reconciliation.
  • Ensure compliance with CCS financial policies and procedures.

AS NEEDED

  • Support and anticipate needs related to special projects and initiatives in the DEI office. Complete other special projects as assigned.
  • Meticulously update and maintain electronic files and resources.
  • Any other duties as assigned.

 

QUALIFICATIONS AND EXPERIENCE

  • Bachelor’s degree is preferred.
  • DEI experience is preferred.
  • Ability to work effectively with a diverse population of customers required.
  • Outstanding interpersonal and customer relations skills.
  • Professional writing skills.
  • Present a welcoming and pleasant demeanor at all times.
  • Must have strong organizational skills, demonstrated ability to handle multiple tasks simultaneously, work independently, and the ability to meet deadlines for time sensitive assignments.
  • Must be able to maintain the highest level of confidentiality; ability to handle sensitive material concerning the organization.
  • Ability to work in a team based work environment with frequent interruptions and changing priorities.
  • Demonstrate proficiency with MS Office, including Word, Excel, Access, Publisher, and PowerPoint required. Social media skills are desired and the ability to stay current.   Knowledge of Colleague software is highly desired.   


WORKING CONDITIONS

This job operates in a professional office and college campus environment.  The noise level in the work environment is usually moderate. The employee is occasionally exposed to outside weather conditions.


PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to maintain a stationary position, use a computer and other office equipment, and communicate effectively in person, by phone, and virtually.  Frequent interaction with others, including staff, faculty, students and third parties is required. The employee may occasionally be required to move files or other objects weighing up to 25 pounds, including from low and high places.  The ability to move around within the office and between buildings on campus, attend off-site meetings and events, and travel between Ford Campus site to Taubman Center site are required.  CCS will make reasonable accommodations that will allow individuals with disabilities to perform the essential functions.


ABOUT CCS

College for Creative Studies is a nonprofit institution; it is one of the leading art and design colleges in the world. CCS is ranked by LinkedIn as a top three design school in the US and the best in the Midwest, based on alumni success. CCS has state-of-the-art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking, to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools. The College currently enrolls more than 1,400 undergraduate and graduate students. It offers a Bachelor of Fine Arts in 13 majors:  Advertising Design, Art Education, Art Practice, Communication Design, Craft and Material Studies, Entertainment Arts, Fashion Accessories Design, Illustration, Interior Design, Photography, Product Design, and Transportation Design. It also offers a Master’s degrees in four majors: Color and Materials Design, Interaction Design, Systems Design Thinking, and Transportation Design.  

 

To Apply

Applicants are encouraged to apply immediately. The search will close when a suitable candidate is hired. Interested candidates should submit the following in PDF format:
Resume and a letter of application should be submitted to: hr@collegeforcreativestudies.edu
CCS website: http://www.collegeforcreativestudies.edu/

 

The College for Creative Studies, a leading college of art and design, represents a community composed of individuals with many perspectives, personal experiences, values, identities and worldviews and we value the diversity this brings to our organization.  CCS is an Equal Opportunity Employer committed to a diverse and inclusive workforce. We consider applicants for all positions without regard to age, race, color, national origin, religion, sex, sexual orientation, gender identity, marital or veteran status, disability or any other legally protected status. The College for Creative Studies subscribes to the principle of equal opportunity in its employment, admissions and educational practices and strives to provide an environment and workplace free from unlawful harassment or discrimination. Diversity, Equity and Inclusion are part of our Core Institutional Values and we encourage applications from all individuals.