Graduate Studies Program Manager

 

STATUS: Full-Time
DIVISION: Graduate Studies
REPORTS TO: Dean of Graduate Studies
SUPERVISES: Work Study Students
FLSA STATUS: Exempt

 

POSITION DESCRIPTION

The Graduate Studies Programs Manager is responsible for providing administrative coordination and support to Chairs and faculty of the College’s MA and MFA degrees. The Program Manager reports primarily to the Dean of Graduate Studies, with a secondary reporting structure linked to the office of Academic Affairs.

With more than 60 students, and growing, Graduate Studies at CCS comprises six academic program areas based in the Taubman Centre:

  • MA Art Education
  • MA/MFA Color and Materials Design
  • MA/MFA Design for Climate Action
  • MA/MFA Motion Design
  • MA/MFA Transportation Design
  • MA/MFA User Experience Design

 

POSITION ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS

  • Perform a wide variety of administrative tasks in support of chairs and faculty
  • Provide reports, surveys and information as requested by the Academic Affairs Office
  • Serve in a liaison function between the Graduate Dean, Chairs, faculty, students and administration
  • Assist Department Chairs with the preparation and management of the departmental budget
  • Coordinate departmental purchasing of supplies and materials
  • Assist Department Chairs with hiring of adjunct faculty and timely and accurate processing of related forms;
  • Recruit, train, schedule and supervise work study students
  • Organize and maintain all administrative records pertaining to departments including tracking budgetary information (travel expenses, purchasing materials, work study and model time sheets, etc.) and student records (including review scores and scholarship related matters)
  • The coordination of chair, faculty and student travel arrangements—as well as managing the related documentation (regarding budget expenditure, etc.)
  • Maintain the department digital visual archive
  • Assist Department Chairs with administration and documentation of curricula changes and developments
  • Assist Department Chairs with student orientation activities
  • Assist Department Chairs with course scheduling and room assignments
  • Assist Department Chairs in various projects as they arise that could include, exhibits, special programs, staging special meetings; assisting with summer housing for low-residency students; and other activities related to the programs
  • Assist Department Chairs and the Director of Graduate and International Recruitment with the coordination of prospective student recruitment applications and interviews
  • Assist Department chairs and Office of Partnerships with industry and careers events
  • Research curriculum matters, benchmarking competitive programs, international design competitions, etc., and writing the relevant summaries
  • Coordinate and manage student submissions for international design competitions
  • Compile and write the departments’ monthly reports for Academic Affairs
  • Edit faculty and chairs’ correspondence as required
  • Coordinate visiting faculty and other VIP’s visits
  • Take meeting minutes and create reports as required
  • The role holder will be required to occasionally work evenings and weekends
  • Any additional duties as required

 

REQUIRED QUALIFICATIONS AND EXPERIENCE

  • Excellent and delightful interpersonal skills and the ability to work effectively with a diverse team 
  • Highly motivated, energetic, enthusiastic; a proactive person who is self-motivated and capable of working in a fast-paced environment 
  • good time-keeping and keeping to deadlines
  • The sensitivity to manage confidential student and faculty matters
  • An interest in design and the visual arts
  • Strong awareness of, and empathy towards, the challenges and concerns experienced by international students
  • An undergraduate degree 
  • Executive Assistant experience in either business or academia
  • Outstanding computer skills (proficiency in Microsoft Office Suite software is essential; expertise in learning management systems, and image management software, including Adobe Photoshop, are considered higher desirable skills)
  • Excellent writing ability

 

WORKING CONDITIONS

This job operates in a professional office and college campus environment. The noise level in the work environment is usually moderate.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to maintain a stationary position, use a computer and other office equipment, and communicate effectively in person, by phone, and virtually. Frequent interaction with others, including staff, faculty, students and third parties is required. The employee may occasionally be required to move files or other objects weighing up to 25 pounds, including from low and high places. The ability to move around within the office and between buildings on campus, attend off-site meetings and events, and travel between Ford Campus site to Taubman Center site are required. CCS will make reasonable accommodations that will allow individuals with disabilities to perform the essential functions.

 

ABOUT CCS

College for Creative Studies is a nonprofit institution; it is one of the leading art and design colleges in the world. CCS is ranked by LinkedIn as a top three design school in the US and the best in the Midwest, based on alumni success. CCS has state-of-the-art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking, to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools. The College currently enrolls more than 1,400 undergraduate and graduate students. It offers a Bachelor of Fine Arts in 13 majors:  Advertising Design, Art Education, Art Practice, Communication Design, Craft and Material Studies, Entertainment Arts, Fashion Accessories Design, Illustration, Interior Design, Photography, Product Design, and Transportation Design. It also offers a Master’s degrees in four majors: Color and Materials Design, Interaction Design, Systems Design Thinking, and Transportation Design.

 

To Apply

Applicants are encouraged to apply immediately. The search will close when a suitable candidate is hired. Interested candidates should submit the following in PDF format: 

 
Resume and a letter of application should be submitted to:  hr@collegeforcreativestudies.edu

CCS website:     http://www.collegeforcreativestudies.edu/

 

The College for Creative Studies, a leading college of art and design, represents a community composed of individuals with many perspectives, personal experiences, values, identities and worldviews and we value the diversity this brings to our organization.  The College for Creative Studies subscribes to the principle of equal opportunity in its employment, admissions and educational practices and strives to provide an environment and workplace free from unlawful harassment or discrimination.  Discrimination, including harassment, because of age, race, color, national origin, religion, sex, sexual orientation, gender identity, marital or veteran status, disability or any other characteristic protected by law is strictly prohibited.  Diversity, Equity and Inclusion are part of our Core Institutional Values and we encourage applications from all individuals.